Our Privacy Policy

Hello to our wonderful community of UK con-goers, dedicated cosplayers, and pop culture enthusiasts! Whether you’re planning your next trip to MCM London Comic Con, reading our reviews of fantasy slot machines, or looking for the best themed casino nights, we value your trust. This Privacy Policy explains how we collect, use, and protect your personal information on PotterCon USA, a blog dedicated to UK fantasy and pop culture events.

What Information We Collect

To bring you the best content and community experience, we collect certain information. This helps us tailor our coverage of UK pop culture events and engage with you effectively.

Information You Provide Directly

This is data you voluntarily give us when interacting with the site. Examples include:

  • Your name and email address when you subscribe to our newsletter for updates on events like London Comic Con.
  • Details you provide when leaving comments on our articles about themed casino nights or fantasy conventions.
  • Information submitted via contact forms, such as queries about event partnerships or our fantasy slot machine reviews.
  • Your social media handle if you choose to interact with us on platforms like Instagram or X.

Information Collected Automatically

As you browse, certain technical data is automatically collected. This includes your IP address, browser type, device information, and how you navigate our site—like which articles on UK fantasy conventions you read the longest.

Cookies & Tracking Technologies

We use cookies and similar technologies to make your visit smoother and more personalised, such as remembering your preference for London Comic Con ticket update alerts.

Essential Cookies

These are necessary for the website to function and cannot be switched off. They manage session states and security.

Analytics & Preference Cookies

These help us understand how our site is used and allow us to remember your settings. You can control these via your browser settings.

Analytics & Performance Data

We analyse site traffic to improve your reading experience and focus on the content you love.

Purpose of Analytics

We use Google Analytics 4 to understand aggregate traffic patterns for our posts about UK pop culture events. This shows us what resonates most—be it our guide to a major UK fantasy convention or a deep-dive into themed casino nights—so we can create more of it.

Managing Analytics Preferences

You can opt-out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on, or by managing your cookie preferences when you first visit our site.

How We Share Data & Third-Party Services

We only share your data with trusted third parties who help us run this blog and serve our community, under strict data protection agreements.

Service Providers

Our operations rely on a few key partners:

  • Email marketing services like Mailchimp, to manage our newsletter subscriptions.
  • Payment processors, for the occasional sale of convention merchandise or guides.
  • Social media platforms (e.g., Instagram, X) for engagement, governed by their own privacy policies.

Embedded Content from Other Websites

Articles may include embedded content (e.g., videos, social media posts). Interacting with this content is subject to the third party’s privacy policy.

Your Rights Under UK GDPR

As a UK-based blog serving a UK audience, we adhere to the UK General Data Protection Regulation (UK GDPR). You have significant rights over your personal data.

Key Rights Explained

Your rights include:

  • Access: You can request a copy of the data we hold about you.
  • Correction: You can ask us to correct inaccurate data.
  • Erasure: You can request we delete your personal data in certain circumstances.
  • Restriction/Objection: You can ask us to limit or stop processing your data.
  • Portability: You can request a transferable copy of data you provided.

How to Exercise Your Rights

To exercise any of these rights regarding your con-related data, please contact us at [email protected]. We will respond within one month, as required by UK law.

How Long We Keep Your Data

We retain your data only as long as necessary for the purposes outlined, in line with our legal obligations.

Retention Principles

We link data retention to its purpose. For example, we keep newsletter data to provide updates until you unsubscribe, and comment data to maintain community discussion threads.

Example Retention Periods

  • Comment Data: Kept indefinitely to preserve the context of community conversations.
  • Analytics Data: Google Analytics 4 data is retained for 26 months.
  • Newsletter Data: Retained in our Mailchimp list until you unsubscribe.
  • Contact Form Queries: Typically kept for 24 months for reference.

How to Contact Us

Your privacy is important to us. Please don’t hesitate to get in touch with any questions or concerns.

Contact Details

For all data protection requests, including subject access requests, please email our Data Controller at: [email protected]. Our operations are based within the United Kingdom.

Supervisory Authority

If you have a concern about our use of your data, you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office (ICO).

We are committed to transparency and to protecting the vibrant community that enjoys UK fantasy conventions, comic cons, and pop culture events. Thank you for being a part of it.